USDA Import Coordinator

Location: Woodbridge, NJ

Department: Warehouse

Type: Full Time

Min. Experience: Entry Level

Position Summary:

The USDA Import Coordinator will oversee and coordinate all operations that require inspection by the USDA.  Responsible in ensuring that the facility is compliant with the most up to date USDA directives.  Working with and coordinating all USDA Import operations with the current onsite USDA IIC (Inspector in Charge).

Essential Duties and Responsibilities:

  • Staying current with all USDA PHIS directives.
  • Keeping Health Certificate Log updated with required information.
  • Tracking ETA's of all inbound containers requiring USDA inspection.
  • Cleaning and inspecting Clean Room lab per the company SSOP's. 
  • Updating the daily Pre-Operational and Operational SSOP binder.
  • Ensuring all product awaiting inspection is staged in a manner that is compliant with the USDA guidelines.
  • Verifying accuracy of counts prior to presenting each load to the USDA IIC.
  • Coordinating with the USDA IIC what and when loads are being presented that day.
  • Removing and dating any Refused Entry cases from each load as they are identified by the USDA IIC.
  • Overseeing any Product Exams or Lab Tests that may be required by the USDA IIC.
  • Checking all stamps that have been applied to product cases once the product has been inspected, passed and stamped with official USDA inspection stamp.
  • Coordinate the status of each container load with the Office Manager.
  • Manage the disposition of all Refused Entry cases within the 45 day limit.
  • Update customers on the status of containers that have been placed on Lab hold or USDA hold.
  • Attend weekly meeting with company management and USDA IIC.
  • Attend weekly operations meeting.
  • Adhere to PFS HACCP (Hazard Analysis Critical Control Point) program.


  •  High School diploma or general education degree (GED) and 2-3 years of related experience and/or training; or an equivalent combination of education and experience. 

Knowledge and Skills:

  • Ability to define problems, collect data, establish facts and draw valid conclusions.
  • Work in a fast paced environment.
  • Strong people skills.
  • Understanding of CFR Title 9, Chapter 3, Subchapter E, Part 416.3 Equipment and utensils.
  • Understanding of CFR Title 9, Chapter 3, Subchapter E, Part 416.4 Sanitary Operations.
  • Understanding of CFR Title 9, Chapter 3, Subchapter E, Part 416.15 Corrective Actions.
  • Understanding of CFR Title 9, Chapter 3, Subchapter E, Part 416.16 Recordkeeping requirements.
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