Warehouse Administrator

Location: Newark, NJ

Department: Business Operations

Type: Full Time

Min. Experience: Experienced

Preferred Freezer Services of Newark has an excellent opportunity for a Warehouse Administrator. 

Position Summary:

The Warehouse Administrator, will assist the General Manager by taking charge of the HR and accounting administration and performing general responsibilities to ensure that all standards are met.

Primary Tasks & Responsibilities:

  • Liaise with assigned corporate accountant to ensure accurate and timely monthly closings and miscellaneous billing (inter-company).
  • Process weekly payroll online through ADP Time & Attendance and ADP Workforce Now.
  • Review new hire packet with all new staff which includes: Proper Form I-9, W-4, Personnel New Hire Record Form, Employee Handbook and Background Checking Consent Forms.
  • Conduct orientations, which include having a full understanding of all corporate policies in employee handbook, and having the ability to summarize and communicate them to new staff.
  • Code, obtain approvals, and enter all incoming invoices.
  • Accounts Payable: prepare and run weekly accounts payable checks, set up vendors in the accounting system, calculate weekly cash requests for vendor payments, match all payables to purchase orders, and set up customers in the accounting system.
  • Accounts Receivable: enter cash, deposit checks and process manual checks (petty cash checks) and monitor aging and make collection calls on an as-need basis.
  • Assist employees with basic insurance claim issues.
  • Monitor changes to insurance and 401(k) elections and change in payroll accordingly.
  • Conduit of information between Heath, Safety, and Environment team and Workman’s Comp carriers for onsite incidents.
  • Create and maintain employee files and monitor attendance record tracking system.

Education/Experience:

Bachelor’s degree with a minimum 3 years of Accounting/Human Resources experience.
Experience working in various payroll and accounting software programs, such as, Sage X3, ADP’s Time & Attendance/Workforce Now, Microsoft Office Suite, and Del-four.

Knowledge & Skill Requirements:

  • Extremely high organization skills and ability to multi-task/prioritize.
  • Strong sense of urgency and ability to meet deadlines.
  • Ability to carry out procedures quickly and efficiently with minimal supervision.
  • ADP Workforce skills highly preferred.
  • Payroll processing experience highly preferred.
  • Accounts Payable experience also a plus. 
  • Bilingual in Spanish required.
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