HR/Payroll/Accounting Admin

Location: East Los Angeles, CA

Department: Operations Department

Type: Full Time

Min. Experience: Mid Level

Founded in 1989, Preferred Freezer Services is one of the largest and fastest growing cold storage companies with locations within the US and Asia. In the LA area Preferred Freezer has currently 6 locations, with the 7th and latest set to open June 2018. Preferred Freezer is looking for a candidate with strong work ethics, enthusiastic, friendly, strong communication skills, dependable, and willing to go the extra mile to help the team succeed to fill the position of HR/Accounting Administrator. 

Position Summary:

The Administrator, will assist management by taking on the administrator of HR, payroll and accounting, as well as performing general responsibilities to ensure that all standards are met.

Primary Tasks & Responsibilities:

  • Liaise with assigned corporate accountant to ensure accurate and timely monthly closings and miscellaneous billing (inter-company).
  • Process weekly payroll online through ADP Time & Attendance and ADP Workforce Now.
  • Review new hire packet with all new staff which includes: Proper Form I-9, W-4, Personnel New Hire Record Form, Employee Handbook and Background Checking Consent Forms.
  • Conduct orientations, which include having a full understanding of all corporate policies in employee handbook, and having the ability to summarize and communicate them to new staff.
  • Code, obtain approvals, and enter all incoming invoices.
  • Accounts Payable: prepare and run weekly accounts payable checks, set up vendors in the accounting system, calculate weekly cash requests for vendor payments, match all payables to purchase orders, and set up customers in the accounting system.
  • Accounts Receivable: enter cash, deposit checks and process manual checks (petty cash checks) and monitor aging and make collection calls on an as-need basis.
  • Assist employees with basic insurance claim issues.
  • Monitor changes to insurance and 401(k) elections and change in payroll accordingly.
  • Conduit of information between Heath, Safety, and Environment team and Workman’s Comp carriers for onsite incidents.
  • Create and maintain employee files and monitor attendance record tracking system.
  • Must be dependable and have the ability to work under minimal supervision. 


  • Bachelor’s degree with a minimum 3 years of Accounting/Human Resources experience.
  • Experience working in various payroll and accounting software programs, such as, Sage X3, ADP’s Time & Attendance/Workforce Now, Microsoft Office Suite, and Del-four.

Knowledge & Skill Requirements:

  • Extremely high organization skills and ability to multi-task/prioritize.
  • Strong sense of urgency and ability to meet deadlines.
  • Ability to carry out procedures quickly and efficiently with minimal supervision.
  • High level of attention to detail a must.
  • Bilingual - Spanish, preferred.


Forward this Position
Recipient email address (one)
Your name
Your email address
Enter a message (optional)
Apply for this Position
* Required fields
First name*
Last name*
Email address*
Phone number*

Attach resume as .pdf, .doc, or .docx (limit 5MB) or paste resume

Paste your resume here or attach resume file

Cover Letter*
Do you have a valid driver’s license?*
What languages do you speak fluently?*
Desired salary*
Earliest start date?*
Can you work weekends?*
Can you work evenings?*
Can you work overtime?*
In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Veteran/Disability status
Human Check*